Description

HOBO Inc. is the leader in custom chemical formulating and blending. We manufacture products for a variety of commercial industries, including commercial carwash and craft brewing. We have an excellent opportunity for an Accounting Clerk / Administrative Assistant at our facility in Farmington, MN. 

POSITION OVERVIEW: 

The Administrative Assistant provides part‑time administrative, accounting, sales, and delivery coordination support for a chemical manufacturing company. This role supports day‑to‑day office operations, transactional accounting activities, and delivery documentation while ensuring compliance with company procedures, and safety requirements. 

DUTIES AND RESPONSIBILITIES 

• Perform routine administrative duties including data entry, document control, filing, scanning, and correspondence 
• Maintain organized and accurate records related to accounting, sales, deliveries, and compliance documentation 
• Serve as an internal and external point of contact by answering and directing phone calls and emails 
• Provide administrative assistance to accounting, operations, and sales teams as assigned 
• Assist with accounts payable and accounts receivable processes under established controls 
• Prepare and process invoices and enter transactions into the ERP/accounting system (Sage 100) 
• Match purchase orders, delivery tickets, and invoices; identify discrepancies for resolution 
• Maintain accurate financial and transactional records in accordance with company procedures 
• Enter and maintain customer sales orders, pricing, and records in the ERP system 
• Coordinate order details with sales and operations to support accurate fulfillment 
• Respond to routine customer inquiries regarding orders, invoices, and delivery timing 
• Coordinate administrative delivery scheduling with internal drivers  
• Verify order quantities, product data, and delivery instructions prior to shipment 
• Maintain delivery documentation and follow up on incomplete or missing paperwork 
• Distribute Safety Data Sheets (SDS) and assist with shipping documentation in compliance with DOT and chemical regulations (training provided) 
• Comply with all company safety rules, plant procedures, and training requirements 
• Maintain confidentiality of customer, financial, and proprietary business information 
• Support recordkeeping related to regulatory, environmental, and quality compliance 

REQUIREMENTS: 

• High school diploma or equivalent 
• Minimum 2 years of administrative or office experience, including accounting, invoicing, or order processing exposure 
• Understanding of accounts payable/receivable processes 
• Proficiency in Microsoft Office (Word, Excel, Outlook) 
• Strong attention to detail, organizational ability, and accuracy 
• Ability to manage multiple tasks and priorities in a deadline‑driven environment 
• Effective written and verbal communication skills 

PREFERRED QUALIFICATIONS: 

• Some post-secondary education in Accounting 
• Experience in manufacturing, chemical, industrial, or distribution environments 
• Familiarity with ERP or accounting systems (Sage100 or similar) 
• Experience supporting sales coordination or logistics 

WE OFFER: 

Company paid health, dental, and vision plans 

Supplemental insurance plan with company contribution 

Health Savings Account match with qualifying Medical Account 

401(k) plan with company safe harbor contribution after 6 months of employment 

Company Paid Group Life Insurance, AD&D, Short- and Long-Term Disability Insurance plans 

PTO and Holiday Pay 

Quarterly Bonus program, eligible after 6 months of employment